Professional Event Organization Services in Hanoi

1. Professional event organization service in Hanoi

1.1. Event is what?

Concept: " Event organization is a process that includes some or all of the following tasks: researching influencing factors; programming and planning; prepare the necessary elements; and organize the events in a specific time and space to convey certain messages to event participants and society; to meet the different purposes of the subjects participating in the event.”

1.2. Process when organizing events

For an event to be successful, there must be a detailed and strict process before organizing the event. An event organization process is divided into 3 main stages: Pre-event stage, during-event stage and event ending stage.

Pre-event phase:

Before starting an event, event specialists need to understand important information such as:

• Objective of the event;
• Theme of the event;
• What is the event budget;
• What is the event scenario like;
• Items needed in the event;
• How to transport, construct and install the event;
• Make contingency plans for events;...

Stage in the event

This phase includes tasks such as:

• Send event invitations;
• Install necessary items;
• Check thoroughly before the event starts;
• Welcoming guests participating in the event;
• Monitor throughout the event, ensuring compliance with the program script
• After the event is started, tasks such as:
• Brand promotion, event communication;
• Fastest customer care and support.

End of event phase

• When the event ends, check the equipment and hand it over.
• Take care of customers after the event, solve problems that arise during the event and find solutions to overcome unwanted problems if any.

1.3. Why should you hire an event organization service?

Businesses should hire a professional event organization company , they will ensure the event is successful and incurs few costs.

Strictly manage costs: Costs when running an event will increase about 30% if the business organizes itself even though there is a specific plan and scenario. Professional event organizers have a lot of experience, the original plan will take place on time and will not encounter any problems or problems.

Make the event more professional: The event organizer will help your event become more professional, they have received in-depth professional training and completed it according to the plan.

Time is strictly controlled: You will not have to worry about time when organizing an event, event specialists will closely monitor each item.

See more event organization services of HSV AVL

2. Experience in organizing a successful event

2.1. Determine a limited budget for the event

Budget is the factor that determines whether the event is big or small, how it is organized, what space the event is held in, etc. When you have a fixed budget, you will find an event organizer. easier.

2.2. Theme and goals of the event

Event themes are very important, they play the role of communicating the business's goals to customers and partners. Each topic will have its own organization.

2.3. Event organization scenario

When organizing any program, it is necessary to have a detailed script. The script must have specific items, time and content for the event. A good program script will help you a lot and help you know what you need to do first, which items are important and avoid forgetting.

2.4. Main colors and event design space

Each business when organizing an event will have its own requirements for main colors. Colors play an important role, they can replace words through performance and event space.

2.5. Message conveyed of the event

The message the business wants to send to customers needs to be short, concise, easy to understand and logical throughout the event. This message will be expressed through the decoration, space and attitude of the business and unit. organize events.

You need to clearly state the message your business wants to send to customers so that event organizers can grasp important information, thereby implementing ideas and plans for the most perfect event.

2.6. List the items in the event

Listing a complete list of items in the event will help you save time. You just need to give those items to the event company, the company will advise and come up with ideas as well as quote prices for the items for your reference.

When choosing an event company, you should consult many companies and decide which one to cooperate with to make the event most perfect.

2.7. Plan ahead for the event

It is necessary to have a contingency plan in case unexpected events arise during the event. When an incident or problem occurs, you will not panic and will be able to fix the problem immediately. When those unwanted situations occur, solving the problems will help you score points in the eyes of your superiors, and they will trust you and entrust the next projects to you.

2.8. Plan communication for the event

A media plan will help your event become more known and the message spread widely.

3. Types of event organization today

There are many types of events currently organized by HSV AVL, the most prominent are listed as:

1. Opening ceremony
2. Inauguration
3. Groundbreaking ceremony
4. Groundbreaking ceremony
5. New product launch ceremony
6. Anniversary and founding ceremony
7. Exhibition events
8. Organize seminars and conferences
9. Year End Party, year end, spring opening

HSV AVL is an event organizer in Hanoi. If you need consultation, advice and quotation, please contact via Hotline: 0972.787.123 (Mr.Tuan)

4. Quote for event organization services in Hanoi - HSV AVL

4.1. Quotation for sound and lighting items

Sound and light play an important role on stage, they help convey messages instead of words. A good sound and lighting system will help the event stand out and be more professional.

HSV AVL rents sound and lighting packages to serve from 50 guests, 100 guests, 300 guests, 500 guests and thousands of guests.

Refer to stage sound and lighting rental packages serving 200 - 300 people:

Stage sound rental package 10,000,000 VND
No	Detailed audio equipment	Image
first	Line arrays Promax 210AR - Promax 210AR hanging speaker system and ground-mounted speakers; monitor speakers
2	Promax 210A hanging speaker
3	Full Speaker
4	Monitor speakers
5	Double Sub Speaker
6	01 Mixer Allen Heath QU 32 line
7	Shure XLS24 Beta 87 USA wireless microphone
8	Lioa 20 KVA voltage stabilizer
9	01 Laptop
ten	01 main cabinet, electrical cabinet, signal wire, Neutrick jack

4.2. Stage category - LED screen

HSV AVL rents and constructs assembled stages and 3D stages according to customer requirements.

Rental LED screens are divided into two main types: Indoor LED screens and outdoor LED screens. The larger the rental area, the cheaper the rental price.

Depending on the stage area and stage decor items, there will be different rental prices. To receive advice and an accurate quote, please call Hotline: 0972.787.123 (Mr. Tuan).

4.3. Quote for event personnel items

Human resources play an important role when organizing an event. Normally, HSV AVL quotes will include personnel hiring services.

Event running personnel HSV AVL provides such as:

1. Sound - light - LED screen engineering;
2. MC hosts the show;
3. Singers, dance groups, music groups, dancers, bands;
4. PG events;
5. Lion dance opens;
6. Filming, photography,...

5. When should you organize yourself? When should you hire an event organization service?

5.1. Businesses organize their own events

So when should you organize it yourself and when should you hire a professional event organization service?

For businesses that organize small -scale events , they can take advantage of the company's human resources from departments such as Marketing, Human Resources, or Sales to come up with ideas and organize events. .

For small-scale events , businesses can completely plan and rent the necessary equipment from outside to organize the event.

You will not need to worry about costs arising because the event scale is small. If any arise, it will not be a big problem and can be completely controlled.

HSV AVL is an event equipment rental unit in Hanoi and the Northern region. If you are in need of renting event equipment or items for small and medium events, please contact Hotline: 0972.787.123 (Mr. Tuan) for a quote.

5.2. Businesses hire professional event organization services

Large-scale events such as: Year-end ceremonies, groundbreaking ceremonies, conferences, seminars, establishment celebrations, exhibition events,... with the number of guests from 50 - 100 people or more are required. Businesses should hire professional event organizing companies.

The event company will have enough human resources, equipment, and professional experience to advise and make your event perfect.

HSV AVL is a company operating in the field of event organization with 15 years of experience. We have implemented many large and small projects nationwide, especially in Hanoi and the North.

See more event organization services of HSV AVL

6. Contact HSV AVL to receive advice and quotes for event organization services

HSV AVL was formed in 2011, officially established in 2012. With nearly 15 years of experience in the field of "Event Organization", HSV AVL has always been a trusted partner of large businesses nationwide.

HSV AVL 's headquarters is located in the city. Ho Chi Minh City and Hanoi , branches spread across the country such as: Thai Binh, Nam Dinh, Hung Yen, Da Nang, Phu Quoc, Long An, Binh Duong, Dong Nai,...

HSV AVL Event Organizing Company

Hanoi: 0972.787.123

Ho Chi Minh City: 0913.222.075

Email: hsvavl@gmail.com

Website: https://hoangsavietavl.com/

Hanoi headquarters: No. 229, D. Van Tri, Van Noi, Dong Anh, Hanoi

City headquarters. HCM: 184/20A Le Dinh Can, Tan Tao, Binh Tan, City. HCM

7. Actual images of "event organization" of HSV AVL