Professional Event Organization Services in Hanoi & Ho Chi Minh City

1. Professional event organization service at HSV ProAVL

1.1. What is event organization?

Concept: “ Event organization is a process that includes some or all of the following tasks: researching influencing factors; programming and planning; preparing necessary elements; and organizing the event's progress in a specific time and space to convey certain messages to event participants and society; to meet the different purposes of the subjects participating in the event.”

1.2. Process when organizing an event

For an event to be successful, there must be a detailed and rigorous process before organizing the event. An event organization process is divided into 3 main stages: Pre-event stage, event stage and event closing stage.

Pre-event phase:

Before starting an event, event professionals need to know important information such as:

• Objective of the event;
• Theme of the event;
• What is the event budget;
• What is the event scenario like;
• Items required in the event;
• How to transport, construct and install the event;
• Make a contingency plan for the event;...

Stage in the event

This phase includes tasks such as:

• Send event invitations;
• Install necessary items;
• Check carefully before the event starts;
• Welcome guests to the event;
• Monitor throughout the event, ensuring it follows the program script
• Once the event has started, tasks such as:
• Brand promotion, event communication;
• Fastest customer care and support.

Event End Phase

• When the event is over, conduct equipment inspection and handover.
• Take care of customers after the event, resolve problems that arise during the event and find solutions to unexpected problems if any.

1.3. Why should you hire event organization services?

Businesses should hire a professional event planning company , they will ensure the event is successful and costs are minimal.

Tightly manage costs: The cost of running an event will increase by about 30% if the business organizes it itself, even though there is a specific plan and scenario. Professional event organizers have a lot of experience, the original plan will take place on time and will not encounter any problems or incidents.

Help the event become more professional: The event organizer will help your event become more professional, they have been professionally trained and completed according to the plan.

Time is strictly controlled: You will not have to worry about time when organizing the event, event specialists will closely monitor each item.

See more event organization services of HSV ProAVL

2. Experience in organizing a successful event

2.1. Determine the limited budget for the event

Budget is the deciding factor in whether the event is big or small, how it is organized, what kind of event space it will be held in, etc. When you have a fixed budget, it will be easier for you to find an event organizer.

2.2. Theme and objectives of the event

Event themes are very important, they play a role in communicating the business's goals to customers and partners. Each theme will have its own way of organizing.

2.3. Event organization script

When organizing any program, a detailed script is needed. The script must include specific items, times, and content for the event. A good program script will help you a lot and know what you need to do first, which items are important, and not forget.

2.4. Main colors and event design space

Each business when organizing an event will have its own requirements for the main color. Colors play an important role, they can speak for themselves through the performance and space of the event.

2.5. Event message

The message that a business wants to send to its customers needs to be short, concise, easy to understand and logical throughout the event. This message will be expressed through the decoration, space and attitude of the business and the event organizer.

You need to clearly state the message that your business wants to send to customers so that event organizers can grasp important information, thereby implementing ideas and plans for the most perfect event.

2.6. List of items in the event

Listing all the items in the event will help you save time. You just need to give those items to the event company, the company will advise and come up with ideas as well as quote the items for your reference.

When choosing an event company, you should consult many companies and decide which one to cooperate with for the most perfect event.

2.7. Plan for the event

It is necessary to have a backup plan to deal with unexpected events. When an incident or problem occurs, you will not panic and will be able to fix the problem immediately. When these unexpected situations occur, solving the problem will help you score points in the eyes of your superiors, they will trust you and assign you the next projects.

2.8. Media planning for the event

A media plan will help your event gain more exposure and spread your message.

3. Current types of event organization

There are many types of events currently organized by HSV ProAVL, the most prominent are listed as:

1. Opening Ceremony
2. Inauguration ceremony
3. Groundbreaking Ceremony
4. Groundbreaking Ceremony
5. New product launch
6. Anniversary, founding ceremony
7. Exhibition events
8. Organizing seminars and conferences
9. Year End Party

HSV ProAVL is an event organizer in Hanoi. If you need advice, consultation and quotation, please contact Hotline: 0972.787.123 (Mr. Tuan)

4. Event organization service quote at HSV ProAVL

4.1. Quotation for sound and light items

Sound and light play an important role on stage, they help convey messages instead of words. A good sound and light system will help the event stand out and be more professional.

HSV ProAVL rents sound and lighting packages for 50, 100, 300, 500 and thousands of guests.

Refer to the stage sound and lighting rental package for 200 - 300 people:

Stage sound rental package 10,000,000 VND
STT	Detailed audio equipment	Image
1	Line arrays Promax 210AR - Promax 210AR hanging speaker system and floor standing speakers; monitor speakers
2	Promax 210A hanging speaker
3	Full Speaker
4	Monitor speakers
5	Dual Subwoofer
6	01 Mixer Allen Heath QU 32 line
7	Shure XLS24 Beta 87 USA Wireless Microphone
8	Lioa 20 KVA voltage stabilizer
9	01 Laptop
10	01 main cabinet, electrical cabinet, signal wire, Neutrick jack

4.2. Stage category - LED screen

HSV ProAVL rents and constructs assembled stages and 3D stages according to customer requirements.

Rental LED screens are divided into two main types: Indoor LED screens and outdoor LED screens. The larger the rental area, the cheaper the rental price.

Depending on the stage area and stage decor items, the rental price will be different. To receive advice and exact quote, please call Hotline: 0972.787.123 (Mr. Tuan).

4.3. Event personnel item quotation

Human resources play an important role when organizing events, usually HSV ProAVL quotes will include human resources rental services.

HSV ProAVL event staff provides:

1. Sound - light - LED screen technology;
2. MC;
3. Singers, dance groups, musical groups, dancers, bands;
4. Event PG;
5. Lion dance opening;
6. Filming and photography services...

5. When should you organize yourself? When should you hire an event planning service?

5.1. Businesses organize events themselves

So when should you organize it yourself and when should you hire a professional event planning service?

For small -scale event organizations , the company can utilize the company's human resources from departments such as Marketing, Human Resources, or Business to come up with ideas and organize events.

For small-scale events , businesses can completely plan and rent the necessary equipment outside to organize the event.

You won't have to worry about additional costs because the event is small in scale. If there are any additional costs, they won't be too big of a problem and can be completely controlled.

HSV ProAVL is an event equipment rental unit in Hanoi and the Northern region. If you are in need of renting event equipment, items in small and medium events, please contact Hotline: 0972.787.123 (Mr. Tuan) for a quote.

5.2. Businesses hire professional event organization services

For large-scale events such as: Year-end party, groundbreaking ceremony, conference, seminar, anniversary celebration, exhibition event,... with the number of guests from 50 - 100 people or more, businesses should hire professional event organization companies.

The event company will have enough human resources, equipment and experience in the profession to advise and make your event perfect.

HSV ProAVL is a company operating in the field of event organization with 15 years of experience. We have implemented many large and small projects nationwide, especially in Hanoi and the North.

See more event organization services of HSV ProAVL

6. Contact HSV ProAVL for consultation and quote on event organization services

HSV ProAVL was formed in 2011 and officially established in 2012. With nearly 15 years of experience in the field of "Event Organization", HSV ProAVL is always a trusted partner of large enterprises nationwide.

HSV ProAVL has its headquarters located in Ho Chi Minh City and Hanoi , with branches nationwide such as: Thai Binh, Nam Dinh, Hung Yen, Da Nang, Phu Quoc, Long An, Binh Duong, Dong Nai,...

HSV ProAVL Event Organization Company

Hanoi: 0972.787.123

HCMC: 0913.222.075

Email: hsvavl@gmail.com

Website: https://proavl.vn/

Hanoi Head Office: No. 229, Van Tri Street, Van Noi, Dong Anh, Hanoi

HCM City Head Office: 184/20A Le Dinh Can, Tan Tao, Binh Tan, HCM City

7. Actual image of "event organization" of HSV ProAVL