Organizing Events At Hotel Or Outdoors - Which Option Is Suitable?

1. Organizing events at hotels – professional and safe choice

Hotels are always the top choice when it comes to organizing professional events . With a modern conference room system, fully equipped with sound and lighting equipment, organizing events at hotels helps businesses and organizations save a lot of effort in the preparation stage.

Some outstanding advantages of event hotels:

Luxurious and comfortable space: Conference room has air conditioning, stable lighting, modern design, suitable for formal events such as press conferences, conferences, customer appreciation ceremonies, seminars.

Full service: Most hotels provide full service packages such as: food, decor, sound and light, MC, staff... helping you save time searching and controlling service quality.

No worries about the weather: This is the biggest advantage compared to outdoor events. You don't have to worry about rain, heat or strong winds affecting the program.

Convenient transportation: Many hotels are located in the city center, convenient for guests to travel and stay if needed.

Limitations of organizing events in hotels:

High cost: Hotel hall rental prices are often much higher than outdoor spaces, especially at 4-5 star hotels.

Limited creative space: For shows that require large stages, bespoke space designs or unique requirements, hotels can limit your ideas.

2. Organizing outdoor events – flexible, impressive and different

In recent years, organizing outdoor events has become increasingly popular, especially with programs such as: team building, year-end parties, company birthdays, product launches, festivals...

Reasons to choose outdoor events:

Open, airy space: Large space suitable for organizing crowded events, creating a comfortable, unconstrained feeling.

Freedom to create ideas: You can design 360-degree stages, check-in models, tents, game areas... Things that indoor spaces can hardly accommodate.

A fresh experience: Guests will be deeply impressed with a traditional “out of the four walls” event.

Limitations of organizing outdoor events:

Weather dependent: Heavy rain, strong winds or intense sunlight may disrupt the program.

Requires careful preparation: You must prepare everything from tents, outdoor sound and lighting systems, support staff… requiring experience and a clear plan.

Difficulty controlling sound and light: If you do not choose a reputable event organizer, the sound being diluted and the light being weak in the evening will greatly affect the quality of the program.

3. Comparison of hotel and outdoor event organization

4. Where should I choose to hold the event?

Depending on the type of event, budget, guest list and program goals, you can choose the appropriate format:

If you need a formal, professional, low-risk space, organizing a hotel event is the ideal choice.

If you want to create a creative impression, be close to nature, and have many interactive activities, then organizing outdoor events will be the right trend.

*Note: you can combine both models – organize the main part at the hotel, then have a party or light outdoor activities (such as rooftop, hotel lawn, beachfront campus...).

5. Suggestions for professional event organizers

Whether you choose to hold the event in a hotel or an outdoor space , finding a professional organizer will help the program run smoothly, limit risks and optimize the budget.

HSV ProAVL – a unit with experience in organizing hundreds of large and small events at hotels and outdoors – is a reliable choice. With a team of technicians, modern equipment, and creative solutions, we bring memorable experiences to each event.

Contact information

Hanoi: 0972.787.123

HCMC: 0913.222.075

Email: hsvavl@gmail.com

Website: http://proavl.vn/

Hanoi Head Office: No. 229, Van Tri Street, Van Noi, Dong Anh, Hanoi

HCM City Head Office: 184/20 Le Dinh Can, Tan Tao, Binh Tan, HCM City