Event Sound and Lighting Rental in Hanoi | HSV AVL

Sound and light are one of the important factors that make an event successful. On the market today there are many sound and light rental units, so how to choose a reputable and professional event sound and light rental unit? HSV AVL is a unit with more than 10 years of experience in event equipment rental, especially in sound and lighting rental. With a skilled technical team and dedicated customer care policy, products and services at HSV AVL are always absolutely trusted by customers when used.

So what equipment does a professional sound and light system include? How much does it cost to rent a sound and light package? What does the sound and light rental service at HSV AVL have? The following article will answer your questions.

1. Price list for event sound and light rental in Hanoi

1.1. Quotation for rental of sound equipment for the event stage

Price list of stage sound system used for 200-300 people:

Stage sound rental package 10,000,000 VND
No	Detailed audio equipment	Image
first	Line arrays Promax 210AR - Promax 210AR suspension speaker system and ground speakers; monitor speaker
2	Promax 210A hanging speaker
3	Full Speaker
4	Monitor speakers
5	Double Sub Speaker
6	01 Mixer Allen Heath QU 32 line
7	Shure XLS24 Beta 87 Wireless Microphone USA
8	Voltage Regulator 20 KVA
9	01 Laptop
ten	01 main cabinet, electrical cabinet, signal wire, jack Neutrick

Price list for stage sound system used for 400 people:

In addition, we also have sound packages serving from 50 people to several thousand people. For a free consultation and quote, please contact us here .

1.2. Quotation for rental of lighting equipment, event lights

Quote the stage lighting system for the stage of 200-300 guests.

1.3. Quotation for renting Truss frame to hang speakers and stage lights

For outdoor stages, you should rent an additional aluminum Truss frame to install stage lights and speakers. The aluminum truss frame acts as a support frame to hang speakers and lights, helping sound to be transmitted further, and the effect from the spotlight shining down will be more beautiful and clear. The rental price of the included aluminum truss frame at HSV AVL is as follows:

See more products and services at HSV AVL

2. Event sound and lighting rental service of HSV AVL

2.1. Quick sound and light rental process

Step 1: Receive customer request

Customers will provide information about the event to HSV AVL such as:

• Objectives, nature of events
• Event equipment rental budget
• Number of guests in the event
• Items you need to consult & rent during the event

Step 2: HSV AVL advises the items

• Our team of event experts will advise on each item according to your requirements, offering the most optimal cost solutions to meet your event goals.

Step 3: Send quotation and sign contract

• After consulting, HSV AVL will send a quote to you. After you have agreed with the quote and the consulting options, HSV AVL will sign the contract.
• The rental contract at HSV AVL will have terms for both parties, payment method,...

Step 4: Construction and installation of event equipment

• After signing the contract, HSV AVL proceeds to deliver items and set up events according to the time in the contract.
• Check and test the entire system before the event takes place.
• Make sure the equipment does not have technical errors during the event, monitor and observe meticulously while the event takes place.

Step 5: Collect and clean up

• After the end of the event, staff will clean up the equipment and clean up the event venue.

2.2. Commitment of HSV AVL when renting light and sound

1. Genuine sound equipment imported from Promax, lighting system imported from GoodWill and Brighter brands.
2. Experienced technical team : Highly qualified technicians, good technicians, professional, enthusiastic. Setup event lighting and sound system quickly.
3. No costs incurred in the event: Commitment not to incur any additional costs outside the contract. In addition, in the event you want to rent more equipment HSV AVL is always ready.
4. Dedicated and thoughtful service: HSV AVL always puts customers' interests first and is always enthusiastic to make the event a success.
5. Punctuality: The staff always set up on time, will not delay your time.
6. Reasonable prices, clear costs, incentives when renting event equipment packages.

3. Things to keep in mind when renting event light and sound

3.1. Event space

Event space is a specific place such as a restaurant, hotel, convention center, stadium, church or at parks, pedestrian streets, beaches, squares,...

The event space needs to be chosen based on the scale, goals and specific requirements of the event. When choosing an event space, it is necessary to pay attention to and understand factors such as capacity, geographical location, amenities, parking, ... all contribute to ensuring the event goes smoothly. Share and respond to customer requests.

3.2. What is the nature of that event?

The nature of the event depends on the objective and nature of the event. Here are the outstanding events, based on the goals of the event, you also need to arrange and arrange different lighting and sound systems to create the most perfect effect for that event.

• Conference (Conference):

This is a thematic, professional or academic event organized to share knowledge, connect experts in a particular field, conference events usually include lectures, discussions. , and Q&A sessions between the audience and expert experts.

• Conference:

Conferences are usually larger in size and can last for a long time, up to 5-7 days for large conference events. Conference events often focus on a specific industry or an important topic.

• Trade Show/Exhibition:

These are trade events for businesses to showcase their products or services to the public and other businesses. Fairs often have exhibitions and display booths. At this fair, businesses will have access to a high-quality customer base.

• Festival:

Festivals are fun and entertainment events, often featuring music, dance, food, and entertainment. Festivals often celebrate a historical event, season of the year, or local culture.

• Anniversary Celebration:

This event is used to celebrate an important event in the past such as a company anniversary, wedding anniversary, or other personal and professional events.

• Wedding:

This event celebrates marriage and often includes a wedding ceremony, celebration party, and marriage-related activities.

• Sports Events:

Include sporting events such as matches, races, golf tournaments, or tennis tournaments.

• Performance (Performance):

These are arts and entertainment events, including concerts, theater performances, and fashion shows.

• Corporate Events:

These events are organized by organizations, companies or businesses and may include staff meetings, conferences, celebrations, or exhibitions.

3.3. How many guests?

The number of guests in the event is one of the core criteria to evaluate the size of an event. To determine the exact number of guests, you need to know the following information:

• Event goal:

The event you want to organize is to create a small space, create a close relationship with guests or want to create a large event with a larger number of guests.

• Event Type:

The type of event will directly determine the number of guests, small and medium-sized events with a small capacity cannot have too many guests.

• Advertising and marketing goals:

Depending on the marketing goals of each event, the guest file will be different.

3.4. Estimated budget for the event

Funding is the most decisive factor in event organization. Setting a suitable budget will help your event succeed. You should choose units with many years of experience in the event organization industry. They will offer cost-optimized solutions to help you save part of your budget without worrying about running out of money when the event takes place. A light and sound system will account for 10-30% of the event budget.

3.5. Mistakes to avoid when renting event sound and lighting systems

• Excessive cost savings:

Saving is the key policy, but excessive cost savings and cutting down on items while renting sound and lighting for events not only will not help the event succeed, but on the contrary will create the opposite reaction when customers do not See the integrity of your event. Don't forget to consider your budget when renting a sound and light system. Strive to find a cost effective solution that still meets the needs of the event.

• Market price survey:

It is advisable to survey the market prices at many different sound and light rental units , from which you will have many options within your budget. However, be careful with sound and light rental units that quote too cheaply, check each item and the quality of products and services to be able to choose a reputable unit.

• Do not use a specific fixed service:

Each event space has its own personality, and sound and lighting needs to be customized to suit that space. Don't use a standard set of equipment without considering the specifics of the space. Normally, event equipment suppliers will rent out fixed packages. You need to exchange the number of devices in the package to make sure the sound and light quality will create the most suitable effect.

• Check sound and lighting before the event:

Before starting the main event, perform a sound and lighting test to ensure that everything is working properly and there are no technical issues. HSV AVL is the unit that always lets you test the sound and lighting system before the event to make timely adjustments according to your requirements.

• Not recording necessary plans and information:

Save all information about equipment, contracts, and sound and lighting plans so you can refer to them later and ensure the event runs smoothly.

• No contingencies:

There can always be problems with sound and lighting equipment. Make sure that the unit you rent has backup for critical equipment to ensure that the event is not interrupted.

Ensure the safety of equipment and wires, avoiding the risk of accidents or injuries during the event.

4. The role of sound and light when organizing events

The sound and lighting system plays an extremely important role when organizing an event. They create environments, create impressions, and influence the audience's experience.

4.1. The role of Stage Sound:

• Convey

Sound helps convey the main message of the event. This includes voice, music, or sound performances that form a significant part of the program.

• Communication support:

Audio helps the audience hear and understand information clearly. This is especially important during seminars, conferences, or any event that involves speakers.

• Create an entertainment space

Sound can create entertainment during events such as concerts, concerts, and celebrations. It creates music and sound effects to create an entertaining experience for the audience.

4.2. Role of Stage Lighting:

• Create simulated spaces and effects

Lighting can create ambiance and simulated atmosphere for an event. It can change the color, brightness, and shape of the space to create different feelings.

• Create highlights

Lighting can be used to create highlights in events, highlighting important elements such as speakers, stage, or products being showcased.

• Create visual effects

Lighting can create unique and creative visual effects during an event. For example, lighting can create beautiful background lighting effects or moving lighting effects.

Sound and light play an important role in creating space, experience and impress the audience in an event. Together they form an important part of the event's success.

4.3. Indoor stage lighting and sound system:

Indoor audio equipment should not use too much power. For a space surrounded by walls or partitions, it is a closed space, the frequency of the sound will directly affect the audience. Besides, high-power speakers will damage some electronic devices if used indoors.

Lamps should also use sufficient light. Using lamps with too strong light will make the audience uncomfortable.

4.4. Outdoor stage sound and lighting system:

Outdoor sound systems in event organizations often use high-capacity speakers, but you need to pay attention to the resonance of the speakers and the shrillness of the speakers.

Outdoor events use high-capacity speaker systems such as spread speakers, subwoofers, line array speakers,... which are the most commonly used speaker lines.

Sound processing equipment: When using a high-power speaker system, sound processing equipment is needed, which will be able to control the sound as desired, set up and test it before being used for production. event.

The lights, effects creating equipment, and stage smoke generation also need to be of the best types.

For outdoor events, HSV AVL always uses waterproof speakers and lights, which will not affect the event when it rains.

5. Contact to rent event equipment at HSV AVL

HSV AVL is a unit specializing in renting sound and lighting , LED screens , stages , and event tents . HSV AVL not only meets the demand for event equipment rental in Hanoi but also event equipment rental in the Northern region such as: Hai Phong, Quang Ninh, Ninh Binh, Nam Dinh, Bac Ninh, Hai Duong , Phu Tho, Bac Giang, Lang Son, Hoa Binh, Cao Bang, Thai Binh, Hung Yen,... In addition, HSV AVL also rents event equipment in the Central region such as Thanh Hoa, Nghe An An, Ha Tinh, Thua Thien Hue, Quang Tri, Quang Binh,...

See more products and services at HSV AVL

Contact information for event sound and lighting rental

Hanoi: 0916.222.075 or 0978.345.727

HCMC: 0913.222.075

Email: hsvavl@gmail.com

Website: https://hoangsavietavl.com/

Hanoi headquarters: No. 229, D. Van Tri, Van Noi, Dong Anh, Hanoi

City headquarters. HCM: 184/20 Le Dinh Can, Tan Tao, Binh Tan, City. HCM

6. Sound and lighting rental projects that HSV AVL has done

Sound, light - LED screen - stage rental project in Hanoi hall

Sound, light - LED screen rental project in Hanoi

Sound, light - LED screen rental project in Hanoi

Sound and light rental project in Dong Thap

Sound and light rental project at Kien Giang Cultural Center