Professional Event Sound and Lighting Rental

Sound and light are one of the important factors that contribute to the success of an event. There are many sound and light rental units on the market today , so how to choose a reputable and professional event sound and light rental unit? HSV ProAVL is a unit with more than 10 years of experience in renting event equipment, especially sound and light rental. With a team of good technicians and a dedicated customer care policy, the products and services at HSV ProAVL are always absolutely trusted by customers when used.

So what equipment does a professional sound and light system include? How much does a complete sound and light rental cost? What does the sound and light rental service at HSV ProAVL include? The following article will answer your questions.

1. Price list for event sound and lighting rental

1.1. Price quote for event stage audio equipment rental

Price list for stage sound system for 200-300 people:

Stage sound rental package 10,000,000 VND
STT	Detailed audio equipment	Image
1	Line arrays Promax 210AR - Promax 210AR hanging speaker system and floor standing speakers; monitor speakers
2	Promax 210A hanging speaker
3	Full Speaker
4	Monitor speakers
5	Dual Subwoofer
6	01 Mixer Allen Heath QU 32 line
7	Shure XLS24 Beta 87 USA Wireless Microphone
8	Lioa 20 KVA voltage stabilizer
9	01 Laptop
10	01 main cabinet, electrical cabinet, signal wire, Neutrick jack

Price list for stage sound system for 400 people:

In addition, we also have audio packages serving from 50 people to several thousand people. For free consultation and quotation, please contact hotline: 0972 787 123

1.2. Price quote for lighting equipment and event lights rental

Quote for stage lighting system for stage with 200-300 guests.

1.3. Rental price quote for Truss frames to hang speakers and stage lights

For outdoor stages, you should rent an additional aluminum Truss frame to install stage lights and speakers. The aluminum Truss frame acts as a support frame to hang speakers and lights, helping the sound to be transmitted further, the effect from the stage lights will be more beautiful and clear. The rental price of the accompanying aluminum Truss frame at HSV ProAVL is as follows:

See more products and services at HSV Pro AVL

2. HSV ProAVL's event sound and lighting rental service

2.1. Fast sound and light rental process

Step 1: Receive customer requests

The customer will provide event information to HSV ProAVL such as:

• Objectives and nature of the event
• Event Equipment Rental Budget
• Number of guests at the event
• Items you need advice & rental for the event

Step 2: HSV ProAVL consults on items

• Our team of event specialists will advise on each item according to your requirements, providing the most cost-effective solutions to meet your event goals.

Step 3: Send quote and sign contract

• After consulting, HSV ProAVL will send you a quote. After you agree with the quote and the options, HSV ProAVL will proceed to sign the contract.
• The rental contract at HSV ProAVL will have terms of both parties, payment methods,...

Step 4: Construction and installation of event equipment

• After signing the contract, HSV ProAVL will proceed to deliver equipment and set up the event according to the time in the contract.
• Check and test the entire system before the event takes place.
• Ensure that equipment is free of technical problems during the event, monitor and observe closely while the event is taking place.

Step 5: Pack up and clean up

• After the event ends, staff will clean up the equipment and clean up the event venue.

2.2. HSV ProAVL's commitment when renting sound and light

1. Genuine audio equipment imported from Promax, lighting system imported from GoodWill and Brighter.
2. Experienced technical team : Highly qualified, skilled, professional, enthusiastic technicians. Quickly set up event sound and lighting systems.
3. No additional costs during the event: We guarantee that there will be no additional costs outside of the contract. In addition, if you want to rent additional HSV ProAVL equipment during the event, we are always ready.
4. Dedicated and thoughtful service: HSV ProAVL always puts the interests of customers first, always enthusiastic to make the event successful.
5. On time: The staff always sets up on time, will not delay your time.
6. Reasonable price, clear cost, incentives when renting full event equipment package.

3. Things to note when renting sound and lighting for events

3.1. Event space

Event space is a specific location such as: restaurant, hotel, conference center, stadium, church or in parks, walking streets, beaches, squares,...

Event venues should be selected based on the scale, goals and specific requirements of the event. When choosing an event venue, it is important to consider and understand factors such as capacity, location, amenities, parking, etc., all of which contribute to ensuring the event runs smoothly and meets the needs of the client.

3.2. What is the nature of the event?

The nature of the event depends on the purpose and nature of the event. Below are the prominent types of events, based on the objectives of the event, you also need to arrange and organize different sound and lighting systems to create the most perfect effect for that event.

• Conference:

This is a thematic, professional or academic event organized to share knowledge and connect experts in a specific field. Conference events often include lectures, discussions, and question-and-answer sessions between the audience and professional experts.

• Convention:

Conferences are usually larger in scale and can last for a longer period of time, possibly up to 5-7 days for large conference events. Conference events often focus on a specific industry or an important topic.

• Trade Show/Exhibition:

These are trade events for businesses to showcase their products or services to the public and other businesses. Fairs usually have exhibitions and display booths. At these fairs, businesses will reach a high-quality customer base.

• Festival:

Festivals are fun and entertaining events, often featuring music, dance, food, and entertainment. Festivals often celebrate a historical event, a season of the year, or a local culture.

• Anniversary Celebration:

This event is used to commemorate an important event in the past such as a company anniversary, wedding anniversary, or other personal and professional events.

• Wedding:

This event celebrates marriage and often includes a wedding ceremony, reception, and marriage-related activities.

• Sports Event:

Includes sporting events such as matches, races, golf tournaments, or tennis tournaments.

• Performance:

These are arts and entertainment events, including concerts, theatrical performances, and fashion shows.

• Corporate Event:

These events are organized by organizations, companies or businesses and may include employee gatherings, conferences, celebrations, or exhibitions.

3.3. How many guests?

The number of guests at an event is one of the core criteria to evaluate the scale of an event. To determine the exact number of guests, you need to clearly understand the following information:

• Event Objective:

The event you want to organize is to create a small space, create a close relationship with guests or want to create a large event with a larger number of guests.

• Event Type:

The type of event will directly determine the number of guests. Small and medium-sized events with small capacity cannot have too many guests.

• Advertising and marketing objectives:

Depending on the marketing goals of each event, the guest file will be different.

3.4. Estimated budget for event organization

Budget is the most decisive factor in event organization, providing a suitable budget will help your event be successful, you should choose units with many years of experience in the event organization industry. They will provide optimal cost solutions to help you save a part of the budget without worrying about the event being short of money. A sound and lighting system will account for 10-30% of the event budget.

3.5. Mistakes to avoid when renting event sound and lighting equipment

• Excessive cost savings:

Saving is the key, but saving too much money, cutting corners when renting sound and lighting for an event will not only not help the event succeed, but will also create a negative reaction when customers do not see the neatness of your event. Do not forget to consider your budget when renting sound and lighting equipment. Try to find a cost-effective solution that still meets the needs of the event.

• Market price survey:

You should survey the market prices at many different sound and light rental units , from which you will have many options within your budget. However, you need to be careful with sound and light rental units that quote too cheaply, check each item and the quality of the product and service to be able to choose a reputable unit.

• Do not use a specific fixed service:

Each event space has its own characteristics, and the sound and lighting system needs to be customized to suit that space. Do not use a standard set of equipment without considering the specific characteristics of the space. Usually, event equipment suppliers will rent in fixed packages. You need to discuss the number of equipment in the package to make sure the quality of sound and lighting will create the most suitable effect.

• Check sound and light before the event:

Before the main event, conduct a sound and lighting test to ensure that everything is working properly and there are no technical issues. HSV ProAVL is always the unit that allows you to test the sound and lighting system before the event takes place to make timely adjustments according to your requirements.

• Not recording plans and necessary information:

Save all equipment information, contracts, and sound and lighting plans so you can refer to them later and ensure the event runs smoothly.

• No contingency plan:

Problems with sound and lighting equipment can always occur. Make sure the company you hire has backups for critical equipment to ensure your event is not disrupted.

Ensure the safety of equipment and wires, avoiding the risk of accidents or injuries during the event.

4. The role of sound and light when organizing events

Sound and lighting systems play a vital role in organizing an event. They create the environment, create an impression and influence the audience experience.

4.1. The role of Stage Sound:

• Convey the message

Sound helps convey the main message of the event. This includes vocal performances, music, or sounds that form an important part of the program.

• Communication support:

Sound helps the audience hear and understand information clearly. This is especially important in seminars, conferences, or any event that involves a speaker.

• Create entertainment space

Sound can create entertainment at events such as performances, concerts, and parties. It produces music and sound effects to create an entertaining experience for the audience.

4.2. The role of Stage Lighting:

• Create simulated spaces and effects

Lighting can create space and simulate space for an event. It can change the color, brightness, and shape of a space to create different feelings.

• Make a Highlight

Lighting can be used to create highlights in an event, highlighting important elements such as speakers, stages, or products being showcased.

• Create visual effects

Lighting can create unique and creative visual effects in events. For example, lighting can create beautiful background lighting effects or moving lighting effects.

Sound and lighting play an important role in creating the atmosphere, experience and impression for the audience in an event. Together they form an important part of the success of the event.

4.3. Indoor stage sound and lighting system:

Indoor audio equipment should not use too much power. For a space surrounded by walls and partitions, the sound frequency will directly affect the audience. In addition, high-power speakers will damage some electronic devices if used indoors.

The lights should also use just enough light, using lights that are too strong will make the audience uncomfortable.

4.4. Outdoor stage sound and lighting system:

Outdoor sound systems in event organization often use high-power speakers, however, attention must be paid to the echo and distortion of the speakers.

Outdoor events use large capacity speaker systems such as spread speakers, subwoofers, line array speakers,... which are the most used speaker lines.

Sound processing equipment: When using a large capacity speaker system, sound processing equipment is needed. They will control the sound as desired, set up and test before putting it into use for the event.

The best types of lights, effects and smoke equipment should also be used.

For outdoor events, HSV ProAVL always uses waterproof speakers and lights, which will not affect the event when it rains.

5. Contact to rent event equipment at HSV ProAVL

HSV ProAVL is a unit specializing in renting sound and light , LED screens , stages , and event tents . HSV ProAVL not only meets the needs of renting event equipment in Hanoi but also rents event equipment in the Northern region such as: Hai Phong, Quang Ninh, Ninh Binh, Nam Dinh, Bac Ninh, Hai Duong, Phu Tho, Bac Giang, Lang Son, Hoa Binh, Cao Bang, Thai Binh, Hung Yen,... In addition, HSV ProAVL also rents event equipment in the Central region such as: Thanh Hoa, Nghe An, Ha Tinh, Thua Thien Hue, Quang Tri, Quang Binh,...

See more products and services at HSV Pro AVL

Contact information for event sound and lighting rental

Hanoi: 0 0978.345.727

HCMC: 0913.222.075

Email: hsvavl@gmail.com

Website: https://proavl.vn/

Hanoi Head Office: No. 229, Van Tri Street, Van Noi, Dong Anh, Hanoi

HCM City Head Office: 184/20 Le Dinh Can, Tan Tao, Binh Tan, HCM City